Disclosure & Barring Service (DBS)
Previously called Criminal Records Bureau (CRB) disclosures.
On 1 December 2012 the CRB (who issued disclosures) and the ISA (who make barring decisions) merged to form the Disclosure and Barring Service (DBS). All reference on this website will now be made to DBS rather than CRB.
The ECB has a list of roles for which a DBS check is mandatory. These include:
- Welfare Officers (Club, League, County etc and deputies)
- Coach (whether volunteer or paid, assisting or leading)
- Junior Managers
- Age Group Managers
- Open Age Group Team captains (where players under 18 are regularly in their side)
- Junior Supervisors
- First Aiders/Physio/Medical Support
For all other roles, if working closely with children, you should do a risk assessment or contact the County WO for advice. Also see the ECB Guidance above. Click here for information on How to determine which roles are Regulated Activity
The minimum age for a DBS check is now 16.
ECB Vetting Process – NB New Procedure from June 2013
There is a 2 stage ECB vetting procedure (from June 2013):
- You apply for, and receive a DBS disclosure.
- You send in your copy of the DBS disclosure to TMGCRB in order for the disclosure to be vetted. The disclosure will be returned to you, and if cleared for working or volunteering, your details will be added to the ECB database.
If your DBS disclosure is dated June 2013 onwards, the vetting process will not be complete until you have sent your copy in. The change has occurred due to the Home Office changing the procedure – at very short notice – the DBS now no longer send the Organisation who requests the DBS (the ECB) a copy of the disclosure; instead the organisation must ask to see the applicant’s copy.
Please find below an outline of the process you will need to follow in order to become ECB vetted.
To Obtain a Form:
- All ECB DBS checks are carried out by GBG Plc (formerly TMG).
- You can order a pack or multiple packs on line from GBG Plc at http://www.onlinedisclosures.co.uk/already-using-online-disclosures/ecb/.
- You can telephone on 0845 251 3000 to request a pack.
- You should allow about 7 days for the pack to arrive.
Completing the Form:
- There will be clear instructions in the pack on how to complete the form.
- Please remember to use BLACK ink and CAPITAL letters
Verifying your documents:
- There will be a list of people able to verify your documents in your pack.
- The list is being updated regularly to include more Club Welfare Officers.
- Please ensure you take sufficient ID documents; check the list in your pack or see the Identity Document Form.
Wherever possible at least one of the documents should be:
- Current valid Passport – from any country
- PHOTOCARD Current UK Driving Licence with PAPER COUNTERPART. (Full or provisional) Isle of Man/Channel Islands
- Birth Certificate (UK & Channel Islands) - issued within a year of birth. Full or short form acceptable including those issued by UK authorities overseas, such as Embassies, High Commissions and HM Forces.
- Biometric Residence Permit (UK)
- Older style paper driving licences are acceptable, but are not classed as “Group 1” documents (see pack for details).
Renewing your DBS Disclosure
- You should automatically receive a renewal pack from TMGCRB. If you have moved they may not have been informed, and so you should contact them direct.
- DBS checks should be done every 3 years*, unless you register for the Update Service.
- If you are a coach, your ECBCA membership (and therefore insurance) becomes invalid if your DBS disclosure is more than 3 years old*.
- If you are an umpire, your ACO membership (and therefore insurance) becomes invalid if your DBS disclosure is more than 3 years old*.
- If you are a CWO and your DBS disclosure is more than 3 years old* your CWO status is not recognised as current.
- If you are an ID checker, your ID checker status becomes invalid if your DBS disclosure is over 3 years old*.
- Club Welfare Officers should ensure their staff and volunteers are checked every 3 years*.
* Must be done every 3 years, unless issued after 17 June 2013 and you have joined the Update Service.
For disclosures dated 17 June 2013 onwards, applicants will now have the option of registering with the DBS to join the Online Update Service.
- This must be done online, within 14 days of the issue of the disclosure and registering is done via the DBS, (not the ECB) - www.gov.uk/dbs-update-service.
- It must be done annually, is free for volunteers and costs £13 for paid posts.
- The ECB encourages individuals to register for this service. Instead of asking you to complete another DBS application in 3 years’ time, they will be able to do a simple online check to see if your criminal record has changed. If it has changed, you will need to apply for a new DBS so the information can be seen and you can go through the vetting process again.
- If you do not register, you will have to complete another DBS in 3 years’ time.
- You may be able to use this disclosure for other roles outside cricket (if the disclosure is the same “level” – i.e. enhanced with check against the barred list to work with children, and the other organisation is willing to accept it).
To obtain more information on Vetting Checks using the Disclosure and Barring Service visit the ECB dedicated web pages at: http://www.ecb.co.uk/ecb/safeguarding-children-and-child-protection/vetting-checks/.
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